SMARTER BUYERS TIP

   SMARTER BUYERS TIP  


Leasing company insurance fees on leased imaging equipment is an expense you can avoid.


Take a moment to review your most recent imaging equipment lease invoice and look for a line item referencing insurance. In most instances - this is an expense you can avoid.

Why? Leasing companies require insurance coverage for the leased equipment. If they are not provided with proof of insurance within 30-days of initiating the lease, they incorporate coverage as a monthly fee.

At the time of equipment delivery RTR Business Products advises our customers to contact their insurance agent to secure a rider referencing coverage for the leased equipment and to share this with the leasing company.

In addition - the leasing company provides in their "welcome" packet directions for confirming insurance coverage. But - all to often this task is overlooked and unnecessary fees are incurred.

In many cases these fees are over $20 per month. On a 60-month lease your total fees can exceed $1,200. We agree - that's expensive!

Even if you are well into your lease you can lower your monthly expense by taking action now!

Attention to details like this is another example of how RTR Business Products helps you avoid common mistakes to reduce the total cost of your imaging equipment and document management solutions.

Want to learn more? Give us a call - we are here to help you save!

BUY SMARTER. SAVE MORE.

OFFICE SOLUTIONS :: INSIGHTS & TRENDS

  OFFICE SOLUTIONS :: INSIGHTS & TRENDS  

Safeguard against confidential documents getting into the wrong hands by enhancing how you protect your overall print environment.

A recent study highlights that over 30% of data breaches are linked to inside sources (internal users). Accessing unclaimed printed documents - which are examined, scanned, photographed or just taken from the device.

Organizations must balance the need for proper security and compliance on their imaging equipment with the enhanced productivity these devices provide.

When choosing a provider to manage your documents and print management infrastructure, it is important to choose a service provider that prioritizes print security.

Augmenting print management and security doesn't have to be complex and costly.

For many organizations - simply enabling controls built-in to your imaging equipment is an effective initial step. Further enhancements can be achieved through the use of security and control applications, and expanded services available from your imaging equipment and document management solutions provider.

At RTR Business Products - along with our primary manufacturing partner, Kyocera - we leverage proven integrated equipment and software applications address your security and compliance requirements.

  • Recommended areas of focus:
  • Network Access and Communications providing a secure platform for Ethernet and Wi-Fi connections.
  • Stored & Processed Information with encryption and overwrite Certified ISO15408 for RAM, Hard Drive and MFP.

Examples of Secure Features:

  • Copy - Restrict access to the copy features on MFPs.
  • Print - Secure print job release of documents.
  • Scan - Secure transmission of images, restricted user access.
  • Mobile and BYOD (Bring Your Own Device): Secure device access with maximum functionality.
  • Cloud / Web Based Communication: Secure exchange of data utilizing encryption and certificates.
  • Monitoring: Centrally controlled monitoring and management access utilizing SNMPv3.
  • Comprehensive Audit Logs: Device based audit logs encompassing all communication and functionality.
  • MFP End-of-Life Strategy: Designed to ensure your Kyocera MFP will clear all user data and information.

See the following article for additional insight into Imaging Equipment Security - HERE.

If you are interested in learning more about where you might be at risk and steps you can take to enhance equipment and document security -- Give us a call.


HOW-TO KNOWLEDGEBASE

   SMARTER BUYERS TIP  

Looking for an easy way to Reduce Cost & Improve Productivity?

Trim hundreds or even thousands of dollars of expense annually by auditing your current imaging equipment, document management and services solution.

We guarantee that a total-cost assessment of your organizations existing equipment, services agreement, and productivity solution by RTR Business Products will help you secure a better total-value on your next lease or purchase -- even if you go with another vendor!