OFFICE SOLUTIONS :: INSIGHTS & TRENDS

  OFFICE SOLUTIONS :: INSIGHTS & TRENDS  

Safeguard against confidential documents getting into the wrong hands by enhancing how you protect your overall print environment.

A recent study highlights that over 30% of data breaches are linked to inside sources (internal users). Accessing unclaimed printed documents - which are examined, scanned, photographed or just taken from the device. Organizations must balance the need for proper security and compliance on their imaging equipment with the enhanced productivity these devices provide. When choosing a provider to manage your documents and print management infrastructure, it is important to choose a service provider that prioritizes print security. Augmenting print management and security doesn't have to be complex and costly. For many organizations - simply enabling controls built-in to your imaging equipment is an effective initial step. Further enhancements can be achieved through the use of security and control applications, and expanded services available from your imaging equipment and document management solutions provider. At RTR Business Products - along with our primary manufacturing partner, Kyocera - we leverage proven integrated equipment and software applications address your security and compliance requirements. Recommended areas of focus: Network Access and Communications providing a secure platform for Ethernet and Wi-Fi connections. Stored & Processed Information with encryption and overwrite Certified ISO15408 for RAM, Hard Drive and MFP. Examples of Secure Features: Copy - Restrict access to the copy features on MFPs. Print - Secure print job release of documents. Scan - Secure transmission of images, restricted user access. Mobile and BYOD (Bring Your Own Device): Secure device access with maximum functionality. Cloud / Web Based Communication: Secure exchange of data utilizing encryption and certificates. Monitoring: Centrally controlled monitoring and management access utilizing SNMPv3. Comprehensive Audit Logs: Device based audit logs encompassing all communication and functionality. MFP End-of-Life Strategy: Designed to ensure your Kyocera MFP will clear all user data and information. See the following article for additional insight into Imaging Equipment Security - HERE. If you are interested in learning more about where you might be at risk and steps you can take to enhance equipment and document security -- Give us a call.